A Typical Meeting

Our meetings follow an agenda which is distributed to all members electronically prior to the meeting, and on paper at the start of the meeting. A meeting typically runs as follows:

Opening Ceremonies

Call to order by the Sergeant-at-Arms

The Sergeant-at-Arms announces the beginning of the meeting and introduces the chairperson in an upbeat manner to get the meeting off to a dynamic start.

Welcome by the Chairperson

The Chairperson welcomes members and guests to the meeitng in a lively enthusiastic manner. The Chairperson speaks for 2 to 3 minutes on some facet of toastmastering such as Toastmaster history, an excerpt from The Toastmaster Magazine or a personal anecdote that the Chairperson feels exemplifies the Toastmaster spirit.

The Chairperson then introduces:

Meeting Officials

The officials stand as their names are called, and are given a round of applause when they are all standing.

Guests

The guests are given a chance to introduce themselves and say a few words.

The Grammarian

The Grammarian explain his duties and provides the Word of the Week.

Thought of the Day

The designated speaker offers a short quotation or reflection intended to give members of the audience something worthwhile to contemplate.

The Toast

The designated speaker proposes a toast to a person, event or object.

Moment of Humour

The designated speaker offers something to make us laugh. This could be a joke, or a personal story or anecdote.

Business Session

This is presided over by the Chairperson, who will cover the following topics:

Approval of minutes

The minutes of the previous meeting are distributed electronically to all members. This is our opportunity to offer any corrections to the minutes before they are approved as seen.

Business arising from minutes

Old business

New business

Reports by officers and members

Announcements

The business session is closed when scheduled business has been dealt with, or when the time allocated for the business session has elapsed.

The Chairperson introduces the Toastmaster of the Meeting and passes control of the meeting to them.

Education Session

The Toastmaster gives a brief rundown of the education session. The Toastmaster then introduces the Table Topics Master and passes control to them.

Table Topics

The table topics master gives a brief description of table topics and asks any guests if they wish to participate. He/she then offers between 3 and 6 table topic subjects, with instant evaluations between each.

At the end of table topics, the audience is given the opportunity to vote for the best table topic.

The table topic master returns control of the meeting to the toastmaster who announces an intermission of between 10 and 15 minutes.

Prepared Speeches

The Toastmaster briefly explains the importance of prepared speeches, then calls upon the speech evaluator and timer for the next speech before introducing the speaker.

After all speeches are completed, the audience can vote for best speaker.

The toastmaster introduces the general evaluator and passes control of the meeting to them.

Evaluations

The general evaluator explains the purpose of
evaluation and introduces the other evaluators.

Each speech evaluator delivers their evaluation, followed by a vote for the best evaluator.

The general evaluator proceeds to evaluate the rest of the meeting. He/she then returns control of the meeting to the Toastmaster who in turn returns control to the Chairperson.

Closing Ceremonies

The chairperson offers some positive closing remarks about the meeting, and gives the guests a chance to offer their feedback.

The agenda for the next meeting is then checked by the Vice-President of Education.

Finally the Chairperson calls for a motion to adjourn the meeting.